Administrative Specialist

Administrative Specialist

Versum is one company, two offices, two fridges, 25 desks, 42,000 appointments scheduled each day, 176,000 lines of code, 182,000 users... and one barbecue. Together, we are 714 years old. We operate in 9 countries. And this is just the beginning.

Who we are looking for:

We’re seeking a conscientious and energetic administrative specialist who will be responsible for efficient and smooth operation of our office and fulfilling administrative tasks in accordance with the company’s policy.


  • Preparing, handling and maintaining sensitive administrative data, including staff and financial records
  • Settling current receivables and company expenditures
  • Handling office mail, supplies, maintenance, janitorial services, etc.
  • Planning and organizing social and marketing events (bonding events, trade fairs, etc.)
  • Settling invoices and contacting customers to resolve related disputes
  • Preparing monthly settlements for the accounting office
  • Supporting the business team with project management


  • Minimum 2 years of experience in a similar role
  • Excellent interpersonal and communications skills, both in person and remote
  • Strong computer skills (MS Excel, MS Word, CRM)
  • Bachelor's degree, preferably in Business Administration or equivalent
  • Fluent spoken and written English
  • Analytical thinking
  • Strong organizational and multitasking skills
  • Conscientious, responsible, calm under pressure, flexible
  • Ability to work in a fast-paced, changing environment
  • Willingness and ability to learn fast

Additional assets:

  • Previous experience working at a startup or tech company
  • Experience in international environment
  • Interest in new technologies
  • Driving licence (category B)

What we offer:

Job satisfaction and team spirit are tremendously important to us. This is why you can count on:
  • Interesting work on innovative and fast-moving projects
  • Regular (9:00 - 17:00) or flexible working hours
  • Workplace in Bielsko-Biała
  • Attractive salary: PLN 2,500 - 3,500 gross/month
  • Good atmosphere at work and comfortable working environment
  • Personal development opportunities
  • Any resources you need to grow and improve in your role

Sounds good? Go for it!

Send a resume and a brief note explaining why you think you would be a good fit for the role to

Company details:

Versum sp z o.o.
ul. Cieszyńska 90, 43-300 Bielsko-Biała NIP: 9372676744
REGON: 362795750